Nursing Clinical, Instructions and Resources
Online Students
Once you have obtained a preceptor for your clinical/practicum experience, you must submit your information to the Clinical Placement Team through the online submission form.
ONLINE SUBMISSION FORM:
To access this form, please use and bookmark the following link, which will take you directly to the submission form where you will enter the required information AND upload the preceptor resume. All fields must be completed and preceptor resume uploaded to submit this form. There are drop down lists for many of the fields, which will assist you in entering some of the data.
To access this form, please use and bookmark the following link, which will take you directly to the submission form where you will enter the required information AND upload the preceptor resume. All fields must be completed and preceptor resume uploaded to submit this form. There are drop down lists for many of the fields, which will assist you in entering some of the data.
CHECKLIST FOR GATHERING PRECEPTOR AND FACILITY INFO:
The link below provides you with a check-list of the information you need to enter into the online submission form (also available through a link on the form). The checklist may be helpful in assisting you in collecting the information prior to entering this into the online form.
Please remember that all preceptor forms and resumes must be submitted by the SUBMISSION DEADLINE to be processed. Any paperwork received after this deadline will be processed for the following term. All CastleBranch requirements and Affiliation Agreements with the sites need to be completed/approved by the COMPLETION DEADLINE.
Deadlines for Submitting Preceptor and Site Info for Approval and Clearance to Register for Clinical/Practicum Course
STEP 1:
Submit your preceptor application by the deadline below for your desired term using the online form. IMPORTANT: Please make sure you have provided accurate information for the preceptor AND for a contact person within the healthcare organization who coordinates placements/affiliation agreements. Inaccurate information can delay the review and processing for your placement.
STEP 2:
Ensure that all requirements are completed including CastleBranch (immunizations, drug test, background check, and other required documents) and any additional requirements your clinical site may require.
| Course Start & End Dates | Deadline to Submit Preceptor and Site Info to Nursing Operations Administrator* | Deadline to Meet Requirements |
|---|---|---|
| 7/3-9/24/23 (term 3) | 4/1/2023 | 6/1/2023 |
| 9/25-12/17/23 (term 4) | 7/3/2023 | 9/1/2023 |
| 1/8/-3/31/24 (term 1) | 9/25/2023 | 12/1/2023 |
| 4/8-6/30/24 (term 2) | 1/8/2024 | 3/8/2024 |
*Please note that if you are unable to submit your preceptor/site information by the deadline, we will try to accommodate later submissions as time allows, but due to review and processing timeframes we cannot guarantee that late submissions will be finalized in time for your desired term. Please contact Nursing Operations Administrator at cmoor@sjcme.edu if you need an extension.
PLEASE NOTE: Affiliation Agreements can take anywhere from 1 week to several months to finalize and we cannot allow students to participate at any clinical site unless there is a current Agreement in place. Although all submissions meeting the deadline will be processed, we are not able to guarantee that the Agreement will be finalized by the COMPLETION DEADLINE so we encourage students to submit their preceptor/site information well in advance of the SUBMISSION DEADLINE.
You will be notified of clearance for your clinical/practicum within 7 days of the COMPLETION DEADLINE.
Questions regarding clinical/practicum placements, Affiliation Agreements, Typhon, and CastleBranch:
Carole Moor
Nursing Operations Administrator
cmoor@sjcme.edu
CLINICAL/PRACTICUM RESOURCES
Nursing Student Handbook
Handbook Acknowledgement Form
Clinical/Practicum Preparation Checklist
Online Submission Form
Health and Background Requirements
CastleBranch
All nursing students are required to purchase CastleBranch in order to track immunizations and other documents required to be in compliance with SJC and clinical site policies. Your CastleBranch package includes: Immunization/Document tracker, drug test, background check and your SJC Nursing Badge.
- Instructions to Purchase
- Requirements for NP Students
- Requirements for RN to BSN, MSN Admin, MSN EDU
- Physical Exam Form
- OSHA HIPPA Course through CCPS (optional if student does not have course through their employment)
- Sharing with 3rd Party (may be needed depending on facility)
Resources for Finding a Preceptor
Tips for NP Students
NP Clinical FAQs
NP Preceptor, Faculty, Student Roles
MSN Admin & Edu Preceptor, Faculty, Student Roles
MSN Admin & Edu Clinical FAQs
Maine Clinical Site Resources
AR Gould Hospital:
Advanced Practice students interested in completing a clinical rotation at AR Gould Hospital will need to complete an application and review by the Medical Executive Leadership Team. Please advise your students to contact our Clinical Education Department to initiate this process.
Students are not permitted to independently seek out a specific provider and they must adhere to the process to assure that all regulatory requirements are met. Failure to follow the above process may forfeit the opportunity to complete a clinical rotation at AR Gould Hospital.
Contacts:
Goldie Ballerstein, Manager Clinical Education gballerstein@northernlight.org 207-768-4777
Tonya Pinette BSN, RN Clinical Educator tpinette@northernlight.org 207-768-4195
Linda Menard, CME & Library Coordinator lmenard@northernlight.org 207-768-4172
Central Maine HealthCare – Contact
Alice Sullivan Alice.Sullivan@cmhc.
Please include your name, school, program, dates, type of placement needed (Adult, Pedi, OB/GYN, geri, acute care, etc.) and the number of hours needed in your request.
InterMed (Maine) – please contact: hrteam@intermed.com
Maine General Medical Center – NP Students need to complete the application via this link: MaineGeneral NP Student Clinical Application
MaineHealth Hospitals and Practices:
All MaineHealth NP Clinical Placement Requests – Includes MMC (Maine Medical Center), MMP (Maine Medical Partners), SMHC (Southern Maine Medical), and MidCoast, Franklin, Western/Stephens Memorial, Memorial Hospital (NH), Lincoln Health, Waldo, Penbay, MidCoast for inpatient and outpatient requests:
Please complete the application link below to request placements at any of the hospitals and their practices.
APP Application for NP Student Placement Requests
You will be able to specify which Region you prefer in the application and can select more than one.
Southern Region: MMC/MMP, SMHC
Mountain Region: Franklin, Western/Stephens Memorial, Memorial Hospital (NH)
Coastal Region: Lincoln Health, Waldo, PenBay, Mid Coast
Please note: For MidCoast you can reach out to Pam Giannatsis once you have submitted the application.
Martin’s Point Healthcare
Martin’s Point Healthcare – application for clinical rotation
Northern Light Health (Southern Maine)
Megan Thompson
Medical Staff Specialist- NL Mercy
mercymso@northernlight.org
Please note they can not work to place outside of 90 days of anticipated start date.
Northern Light Inland Hospital & practices (Waterville, Oakland, and Madison, Maine)
Please email to request a placement at their hospital or their practices:
inlandstudentprogram@northernlight.org
They will send you the application to complete and their requirements. Inland has family practices in Waterville, Oakland, & Madison, Maine.
Miscellaneous
SJC Nursing Badge Ordering is included in CastleBranch.
