Tuition Remission
Human Resources
Employee:
After six months of full time continuous service or its equivalent in prior continuous part time service, full time employees are eligible for tuition remission. Service requirements must be met by the beginning of the semester in which an employee requests tuition remission. Employees requesting the benefit must be academically qualified and may attend classes both undergraduate and graduate at Saint Joseph’s College on a space-available basis during non-working hours (or during working hours with written approval of their supervisor). A limit of one classroom-based course per semester or a combination of online and classroom-based courses that add to four courses per academic year may be taken under these circumstances. The charge for tuition is waived, but the employee is responsible for any book charges or incidental fees. Continued participation in this plan requires that the employee remain current with all charges.
Undergraduate tuition remission is tax exempt. Graduate tuition remission is tax exempt up to $5250 per calendar year. Graduate tuition remission amounts above $5250 in a calendar year are then subject to Federal, State, Social Security, and Medicare taxes.
I am a full-time employee and I want to take a course at Saint Joseph’s College. What do I do?
The customary admission procedures apply for all employees who enroll in SJC courses. For on-campus traditional courses you are required to submit a completed On Campus College Tuition Remission Application and Staff Registration Form to the Office of Human Resources for approval.
For an Online Learning course you must contact the SJC Online Admissions/Advising office for course enrollment. You must then submit a completed Online College Tuition Remission Application for HR approval prior to the beginning of class.
Tuition is waived but the employee is responsible for all book charges and other incidental fees.
Once all enrollment and tuition amounts are verified, you will be notified via memo that the process is complete.
Spouse and IRS Eligible Dependents:
After one year of continuous full-time service by the sponsoring employee or its equivalent in prior continuous part-time service, IRS eligible dependents and spouses of full-time employees can take undergraduate and graduate courses at Saint Joseph’s College as long as the employee’s full-time employment continues. Dependent children are defined for this purpose as those claimed on federal income tax forms. Service requirements must be met by the beginning of the semester in which an employee requests tuition remission.
I am a full-time employee and my IRS eligible dependent(s) or spouse wants to take courses here at Saint Joseph’s College. What do I do?
The customary admission procedures apply. For on-campus traditional courses employees are required to submit a completed On Campus College Tuition Remission Application, and for an Online Learning course, employees must submit a completed Online College Tuition Remission Application for HR approval prior to the beginning of class. Tuition is waived but the employee is responsible for all book charges and other incidental fees.
Undergraduate tuition remission for IRS eligible dependents and/or the spouse is a tax-free benefit to the sponsoring employee. Graduate tuition remission for IRS eligible dependents and/or the spouse is a taxable benefit subject to Federal, State, Social Security, and Medicare taxes charged to the sponsoring employee.
Continued participation in this benefit requires that the IRS eligible dependent and/or spouse remain current with all charges. All IRS eligible dependents and/or spouses participating in this plan are considered sponsored by the full-time employee. Should an IRS eligible dependent and/or spouse fail to remain current with all charges, the sponsoring employee will be held responsible. No additional family participation will be allowed until all charges are paid.
The College requires all full-time and part-time (if a matriculated undergraduate student enrolled at least half time) tuition remission recipients to apply for federal and state grant aid. This aid, if any, is applied first toward the tuition costs. The tuition remission benefit will cover the remaining tuition. To be eligible for tuition remission, the Free Application for Federal Student Aid (FAFSA) must be completed by March 1st to meet the priority deadline for any State or Pell grant funds. To apply for the FAFSA, please go to www.fafsa.ed.gov Failure to do so by the March 1st deadline, will result in the forfeiture of this benefit. Also, before your tuition remission benefit will be approved, a copy of your federal tax return (tax year used to complete the FAFSA) listing the student as a “qualifying child” will need to be submitted to Human Resources.
Application Forms for Tuition Remission
Tuition Remission Applications
Policies
