Handbooks & Policies

SJC Policy Guidebook

The SJC Policy Guidebook serves as a reference publication for the College’s employees on employment-related matters, policies, and practices of the College. Because no two employment situations are ever exactly alike, the College may modify implementation of the policies summarized herein when it determines that particular circumstances warrant individual consideration. Throughout this guidebook, you will find reference to more detailed policy statements, or other documents that provide more specific information. The Faculty Handbook, for example, addresses those employment-related matters of central concern to faculty.

Once you have completed reading the SJC Policy Guidebook, please complete this Acknowledgement Form and provide it to Human Resources.

Please contact Human Resources (x 7757 or email: humanresources@sjcme.edu) if you have specific employment questions.

Gender-based Harassment, Discrimination, Violence & Sexual Misconduct Policy (Title IX)

Saint Joseph’s College is committed to providing a community in which the learning, working, and living environments reflect the Core Values of the College and in doing so, prohibits all forms of gender-based harassment, discrimination, violence & sexual misconduct.

SJC Records Retention, Disposition Schedule and Policy

This policy provides clear guidelines on how long we must keep specific types of documents and ensures we protect sensitive information, meet legal requirements, and maintain operational responsibility for the proper care and management of College records.

Action Items

• Review the Document: Please review the Records Retention, Schedule and Disposition Policy.
• Check Your Department’s Guidelines: Please refer to Appendix A, Records Retention Schedule at the end of the document, which breaks down specific timelines by department and file type.

Key Benefits

• Security & Privacy: Minimizing records retention strictly to necessary timelines safeguards privacy-protected information and significantly reduces our security risk and potential liability.
• Compliance: Ensures we remain fully compliant with regulatory standards.
• Efficiency: Streamlining our files makes it quicker and easier for all of us to access accurate, up-to-date information.

Heat Illness Prevention Plan for Employees

Saint Joseph’s College (SJC) is committed to protecting employees from the hazards of hot working environments. The Heat Illness Prevention Plan (the Plan) outlines our procedures for hazard assessment, hydration, rest, and emergency response. This Plan is intended to provide the necessary work practices to promote a culture of safety within the SJC campus community and is designed to be compliant with the Occupational Safety and Health Administration (OSHA) General Duty Clause and OSHA’s National Emphasis Program on Outdoor and Indoor Heat-Related Hazards.

Veteran Engagement Statement & Policy

Saint Joseph’s College of Maine and its admissions staff are members of the National Association for College Admission Counseling (NACAC) and adhere to the Code of Ethics and Professional Practices which prohibits incentives based on enrollments, or federal financial aid (including Tuition Assistance funds) to any persons or entities engaged in any student recruiting, admission activities, or making decisions regarding the award of student financial assistance.  For more information, please read the Veteran Engagement policy.

Federally Required Workplace Posters

• EEOC Know Your Rights
• EEOC Know Your Rights (Screen Reader version)
• Employee Polygraph Protection Act (EPPA)
• Family Medical Leave Act (FMLA)
• Federal Labor Standards Act (FLSA) – Federal Minimum Wage
• Occupational Safety & Health Administration (OSHA) Job Safety & Health
• Uniformed Services Employment and Reemployment Rights Act (USERRA)