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Manager/Supervisor Toolkit
Recruitment
- Recruitment Guide (Google Site)
- Rehiring a Previous Employee
- IMPORTANT NOTE:
Work for any employee cannot start before paperwork is completed through HR. This includes any job-related training and preliminary orientation beyond the interview. - SJC Reference Questionnaire Form
Employee Experience, Engagement and Recognition
- 10 Ways to Make Recognition More Meaningful
- Bosses We Remember
- Employee Recognition Ideas
- SJC Annual Employee Celebration Event
- Request: To better recognize employee achievements during this celebration, please consider forwarding information to Human Resources regarding any accomplishments completed throughout the year.
Offboarding
- Manager Exit Form (Google Form)
- Manager Responsibilities
Day-to-Day Resources
- How to Discuss Absenteeism with Your Employee
- 15 Ways to Become a Better Manager and Leader
- Holidays Can Be Hard For Grieving Employees
- Job Description Development Training Guide
- ADP Resources
- Managing Employee Timecards
- Managing Employee Time Off Requests
- ADP Payroll Calendar (2023-2024 with pay dates)
- ADP Registration Instructions
- Miscellaneous Items
- Maine Minimum Wage
- Lunch Break Reminder
- Employee Training
- Required training is dependent on position responsibilities
- Annual training notices will be sent out by HR and Safety Academy
- MVRs (Motor Vehicle Record)
- MVRs are dependent on position responsibilities
- HR will initiate the process/paperwork during onboarding
- Campus Safety completes the license review and vehicle orientation
- Mental Health Resources
Student Employment
- Supervisor Handbook
- Student Positions QR Code
- Maine Minimum Wage Increase Overview
- NOTE: Grant positions also subject to minimum wage requirements per FLSA
- Student Job Description Template
- Note: Completed job description required for each position before the requisition can be approved
- MEPL Reminder
- Student employees accrue this in summer and therefore managers may receive a time off request using MEPL
- Some students do not use it and their MEPL balance will get paid out when summer employment is terminated
- MEPL is applicable only to persons living and working in Maine
- FWS Community Service Supervisor Guide
- Community Service Handbook for FWS Employees
- Overtime instructions for work in multiple departments
Training/Informational Resources
- Stray Remarks (Pierce Atwood)
- Conscientious Documentation (Pierce Atwood)
- Pregnant Workers Fairness Act (PWFA) & Providing Urgent Maternal Protections (PUMP) Act
- Understanding Higher Education (CUPA-HR Course 1)
- Five Responsibilities under the Federal Discrimination Laws (EEOC)
- Employee Complaints—and How to Respond (SHRM)
- Supporting Mental Health in the Workplace: Front-Line Supervisors
- Supporting Mental Health in the Workplace: Senior Managers
- Managing Employees 101 – Session 1 (Pierce Atwood)
- Managing Employees 101 – Session 2 (Pierce Atwood)
- Managing Employees 201 (Pierce Atwood)
Quarterly Manager Trainings
Annual Employee Training
- Video Display Terminal (VDT)
- EEO, Anti-Harassment & Non-Discrimination
- Campus Security Authority Annual Training Information
