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Manager/Supervisor Toolkit
Important Forms
- Work-Related Injury and Occupational Exposure Procedure and Forms
- Documentation of Suspected Abuse or Neglect of a Minor Fillable
- EEO Anti-Harassment & Non-Discrimination Manager/Supervisor Responsibilities
- Request to Inspect Employee File by a Manager or Supervisor
- Checklist: What To Do During an ICE Workplace Visit
Mental Health Resources
Recruitment
- Recruitment Outline Checklist
- Recruitment Guide for Faculty & Staff (Google Site)
- Recruitment Guide for Student Employees (Google Site)
- Rehiring a Previous Employee
- IMPORTANT NOTE:
Work for any employee cannot start before paperwork is completed through HR. This includes any job-related training and preliminary orientation beyond the interview. - SJC Reference Questionnaire Form
Onboarding
- Pre-Arrival Checklist (New Hires)
- Pre-Arrival Checklist (Rehires)
- First Day/First Week Checklist (New Hires)
- First Day/First Week Checklist (Rehires)
- First Month/Six Month Checklist (New Hires)
- First Month/Six Month Checklist (Rehires)
- SJC Buddy Program Information
- SJC Buddy Job Description
- First Day/First Week Checklist – Newly Hired Manager
- First Day/First Week Checklist – Internal Hired Manager
Employee Experience, Engagement and Recognition
- 10 Ways to Make Recognition More Meaningful
- Bosses We Remember
- Employee Recognition Ideas
- SJC Annual Employee Celebration Event
Request: To better recognize employee achievements during this celebration, please consider forwarding information to Human Resources regarding any accomplishments completed throughout the year.
Offboarding
- Manager Exit Form (Google Form)
- Manager Responsibilities
Student Employment
- Student & Supervisor Employment Handbook
- Recruitment Guide for Student Employees (Google Site)
- Student Positions QR Code
- Maine Minimum Wage Increase Overview
- NOTE: Grant positions also subject to minimum wage requirements per FLSA
- Student Job Description Template
- Note: Completed job description required for each position before the requisition can be approved
- FWS Community Service Supervisor Guide
- Community Service Handbook for FWS Employees
- Community Service Timesheet
- Overtime instructions for work in multiple departments
- MEPL Reminder
- Student employees accrue this in summer and therefore managers may receive a time off request using MEPL
- Some students do not use it and their MEPL balance will get paid out when summer employment is terminated
- MEPL is applicable only to persons living and working in Maine
Day-to-Day Resources
- Manager/Supervisor Accommodations Checklist
- How to Discuss Absenteeism with Your Employee
- 15 Ways to Become a Better Manager and Leader
- Holidays Can Be Hard For Grieving Employees
- Job Description Development Training Guide
- ADP Resources
- Managing Employee Timecards
- Managing Employee Time Off Requests
- ADP Payroll Calendar (2025-2026 with pay dates)
- ADP Registration Instructions
- Miscellaneous Items
- Compensable Time, Meal & Break Periods and Flexible Work Scheduling (Staff)
- Employee Training
- Required training is dependent on position responsibilities
- Annual training notices will be sent out by HR and Safety Academy
- MVRs (Motor Vehicle Record)
- MVRs are dependent on position responsibilities
- HR will initiate the process/paperwork during onboarding
- Campus Safety completes the license review and vehicle orientation
- Golf Cart & Gator Utility Vehicle Safety Fundamentals
Volunteers
Please contact Human Resources if you plan to have a volunteer in your department/area. There are several required processes that must be completed for compliance purposes. They include:
- Liability Waiver
- Background Check
- Policy Guidebook Acknowledgement (volunteer sections)
- Required trainings
- Bloodborne Pathogen Overview
- Anti-Harassment/Non-Discrimination Quiz
- Confidentiality Statement
- Hot/Cold and Haz-Comm (position applicable)
Human Resources (207-893-7757 or humanresources@sjcme.edu)
Once a volunteer has completed the above documents and been confirmed by HR, please refer to the following documents for next steps.
Annual Employee Training
Training/Informational Resources
- Stray Remarks (Pierce Atwood)
- Conscientious Documentation (Pierce Atwood)
- Pregnant Workers Fairness Act (PWFA) & Providing Urgent Maternal Protections (PUMP) Act
- Understanding Higher Education (CUPA-HR Course 1)
- Five Responsibilities under the Federal Discrimination Laws (EEOC)
- Employee Complaints—and How to Respond (SHRM)
- Supporting Mental Health in the Workplace: Front-Line Supervisors
- Supporting Mental Health in the Workplace: Senior Managers
Pierce Atwood Manager Training Presentations
2023 Presentations
2024 Presentations
2025 Presentations
SJC Manager Training Presentations
